Present
Eva Thaddeus, Anne Navasky, Susan Krim, Judy Reibel, Alfred Sousa (by phone). Additional community members also present: Bruno Navasky, Jenny Navasky, Miri Navasky, Michael Rosenberg.
Eva called the meeting to order and presented the agenda which was discussed as follows:
Financial Report
Susan delivered the financial report: We have $13,000 in the bank with $3800 due and expected payments of $6500 to be made. This will have to last through June when July 1 dues come in. Susan is disputing bills with Carmen who has raised his rates but has billed at the new, higher rate not only in the future, but has back-dated the bills to November 2019.
Road Maintenance
Since Carmen has raised his rates, we will need other estimates to compare with his. Anne presented an estimate from Martyn Moore-Bridger (for plowing the road, $380 per time, for sanding and salting the road $380 per time , for both the bill including taxes would be $820 per time).
The consensus was that this estimate could end up costing more than Carmen’s new billing since it was “per time.” Eva will get an estimate from the Schnackenburg son who re-did her driveway. Anne will also email Mr Moore-Bridger to see what he would charge for a monthly retainer.
Tennis Court
The company doing the tennis court has been paid a deposit of $8000. The work will proceed in the spring as permitted by the weather. We will then owe another $8000 which will be difficult to come by given the billing expectations for the spring. Anne will investigate the possibility of overdraft borrowing from the bank. Alfred will investigate payment options from the tennis court company. Anne also reminded the Board that the families that wanted the basketball addition to the tennis court would be willing to pay for that part of the bill which was $1800. She will send a notice around to those families to find out if they are willing to contribute to this.
Barn Restoration
Eva received an informal estimate from Verne Schnackenburg who feels that the framing of the barn is in pretty good condition, the problem is with the foundation and particularly with the western-facing foundation. He suggested that we take that fourth, most western bay of the barn, which has no floor, and eliminate its foundation and it’s western wall, keeping the other two walls of that bay and its roof, and creating a covered patio space . He feels that we could then put in new flooring on the other 3 bays which have lesser problems in making them sound. The Board approved $400 to be offered to Verne for a comprehensive estimate for this plan. Eva will also try to find someone who will clean out the barn, since the junk man that Anne was going to hire is now out of business.
New Local Law for Short-Term Rentals
The new law mandates that rentals under one month in length will require a permit. Additonally, the house will have to be checked by the Town, a caretaker living within 20 miles of the house is required if the owner is not living in Hillsdale. More information on the new law is available on the Community Documents page.
Farmhouse
Deborah Meier is due for a rent increase according to the original formula set up for her rental. This was approved unanimously.
Next Meeting
The next board meeting was set for Sunday, April 19, 2020. All members are invited. With no further business to discuss, the meeting was adjourned.
The meeting was held at the home of Susan Krim. Minutes submitted by Anne Navasky.