PRESENT
Rachel Dretzin, Susan Krim, Miri Navasky, Alfred Souza, Eva Thaddeus.

PLOWING
The board discussed renewal of the plowing contract. Eva noted that Martyn’s manager contacted us to ask if we were ready to recommit for the season. (Others were unable to take on the work).  The board decided to renew, with the condition that whoever is going to plow comes and does a walk-through before, and agrees to a plowing plan.  Eva will email the community to gather all the issues with individual properties, then she will do a walk through with someone from Moore-Bridger before the winter starts.  We especially want whoever is plowing to respect the markings that are placed down (do not go over the yellow lines). 

Motion to renew agreement with Martin Moore Bridger for snow plowing for the winter, but to come up with a plan ahead of plowing, and ask everyone to lay down markings.   Susan seconded motion.

Board voted unanimously to renew with advance planning as noted.

WENDY’S ROAD REQUEST
Board discussed Wendy’s request for reimbursement from the community for work she did to fix run-off issues around her driveway and home. There was disagreement between Paul and Wendy about the cause, necessity and the urgency of the work done, and the request for reimbursement after the fact was not in line with community policy, so the Board determined not to reimburse, as it would set a bad precedent.

FARMHOUSE
An exterminator has been out to the farmhouse, found multiple insect issues, and exterminated.  The new contractor determined that the roof needs to be redone in areas (there is a leak inside).  He will repair and get rid of any kind of mold that is there, and Eva will coordinate with Debbie and put them in direct touch regarding any conflicts and in case she wants/needs to vacate the premises during the work. 

MISCELLANEOUS
Will has agreed to do a regular ditch clean out on the roads.

Rachel’s builder had a cancellation so wants to start the work on her house much sooner (they are changing the footprint only by pulling some of the deck into the kitchen).  Eva asked that she send the plans so that we can sign off on them.  

UPDATES

11/3 – Eva communicated to Viviana, Martyn’s manager, that we would renew our contract on the condition that the entire snowplowing team came out and reconnoitered, and told her what the problems had been.  She responded well and the plowing team has scheduled a visit to our community at Thursday, 11/9, 3PM.  Eva will let everybody know to have their markers placed before then.

11/3 – Eva communicated with Wendy about the road work and the community process, and is agreed to a follow-up meeting with Wendy and Paul to discuss the work. 

11/5 – Motion to allow Deb to put a port-a-potty on her property during construction.  She expects the construction of her house to last 15-18 months. The board voted by email unanimously to approve .

11/17 – Susan plans to meet with the insurance agent to re-evaluate our insurance coverage in light of updates to the community. 

11/19 – Motion to approve Dretzin house renovation plans. Rachel abstained, but all members voted YES over email on 11/20. 

The meeting was held by video. Minutes submitted by Miri Navasky.